Enable versioning in Moss 2007

1. If the list or library is not already open, click its name on the Quick Launch.

If the name of your list or library does not appear, click View All Site Content, and then click the name of your list or library.

1. On the Settings menu , click List Settings, or click the settings for the type of library that you are opening.

For example, in a document library, click Document Library Settings.

2. Under General Settings, click Versioning settings.

3. Do one of the following:

· For list items, to specify that versions are tracked, click Create a version each time you edit an item in a list in the Item Version History section.

· For files, to specify that only one type of version is tracked, click Create major versions in the Document Version History section.

· For files, to specify that both major and minor versions are tracked, click Create major and minor (draft) versions in the Document Version History section.

4. You can specify how many versions of items or files to keep. Do one of the following in the Item Version History section or Document Version History section:

· To specify the number of versions of list items that are stored, select the Keep the following number of versions check box, and then type the number of versions that you want to keep.

· To specify the number of major versions of files that are stored, select the Keep the following number of major versions check box, and then type the number of major versions that you want to keep.

· To specify the number of major versions to keep the drafts for, select the Keep drafts for the following number of major versions check box, and then type of the number of major versions that you want to keep drafts (minor versions) for.

5. Click OK.

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~ by Neha Sinha on April 22, 2008.

8 Responses to “Enable versioning in Moss 2007”

  1. Hi Neha,

    We can enable versioning on the entire site as well right?
    Actually I have a requirement to modify the entire site contents like masterpage, some data in pages etc in a live Moss site.

    So ,here can I enable versioning on the site itself and make whatever changes I need,and finally apply that version if everything is fine , else go back to version?

    If this is possible,pls let me know the procedure how can I do
    this ??

    Thanks !!

  2. Thanks for the information. Your blog is added to my bookmarks. Develop.
    Your reader.

  3. @King : Thanks.

  4. What’s the difference between major and minor versions?

  5. @Charlie : Major versions define the final content and are taken care of during the deployment.. Minr versions aren’t…

  6. […] You copied this from my blog on your blog […]

  7. Hi Neha ..

    Quick question about the behaviour of version control if you switch it off.

    Scenario:

    A document library has version control applied (set to create major and minor version, with no limits). Version control is no longer needed and we want to get rid of the versions. If you switch off version control on the library, it hides the versions, but they are actually still there. When would they get purged from the system?

    There are a large quantity of documents in the library and don’t really want to access each individually to delete all versions

  8. Quick question about the behaviour of version control if you switch it off.

    Scenario:

    A document library has version control applied (set to create major and minor version, with no limits). Version control is no longer needed and we want to get rid of the versions. If you switch off version control on the library, it hides the versions, but they are actually still there. When would they get purged from the system?

    There are a large quantity of documents in the library and don’t really want to access each individually to delete all versions

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